Should I host my kid’s party at home or at a party venue?

Should you host your next child’s party at home or at a party venue? To help you choose the best option, we’ve listed the benefits and downsides of each choice, whether you decide to have the party at home or at a dedicated party venue.

Unfortunately, there is no clear-cut right or wrong answer; both options can make for a truly magical and unique party. But hopefully, this article will help you make a decision.

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Things to consider when hiring a kid’s party venue:

Children’s venues go by many names: activity centres, family entertainment centres, party centres, and more. Each venue will be different and will operate differently, offering a range of facilities and services. Understanding what they are and what they have to offer, such as themed rooms, catering options, and entertainment packages, will help you in your decision-making process.

1. Venue Activities

When considering a venue, start by examining the types of activities or games they offer. Look for a venue that provides a range of options tailored to your child’s age and interests. Consider whether they offer indoor or outdoor activities, specialised equipment, or unique experiences that can make the party even more memorable!

Indoor or outdoor activities

Are the activities mostly indoors or mostly outdoors? Depending on the time of year, you may favour one option over the other. Some venues provide both. If the weather is bad and the outdoor activities aren’t possible, it’s nice to know there is a backup plan.

The ideal age for the activities

The activities offered by a venue are designed for a specific age group. For example, a venue that offers arcade games won’t be designed for the same age group as a venue with ball pits (although they may cater for both, so it’s always worth checking!) When considering a venue, check the ideal age for the activities. It should be indicated on their website.

The theme of the venue

Some venues will have a theme. This theme will dictate the style of the activities, the decoration, and the overall atmosphere of the venue. Whether you want to comply with this theme is up to you. Most venues will allow you to bring your own decorations to make the party more unique.

2. Party services

Venues will offer different party services, so it’s important to make sure they suit your party needs. These services can vary widely and include essential elements such as the space provided and catering options.

The space provided

When booking a party venue, you will be granted some space for your event. This can range from a reserved table in the main hall to a private room. Private rooms often cost more but provide greater flexibility to create and host the party you want, allowing for a more personalised and exclusive experience.

The venue catering

Party venues generally offer flexible catering for parties, which can take the stress out of meal planning. However, keep in mind that the food options may not be the most nutritious, as it is a children’s party after all. The menu prices and options should be available on the venue’s website, making it easier for you to plan according to your budget and preferences.

3. Venue Pricing

The third factor to consider is, of course, the price of the venue. Pricing can vary significantly depending on the type of venue, its location, and the services offered. Generally, venues charge per child, but some may offer packages or flat rates for a certain number of guests.

Price per child

Many venues operate on a per-child pricing model, where the cost depends on the number of children attending. This can be useful for budgeting, as you pay based on the exact number of guests. Be sure to ask if there are any additional costs for extra guests, adults, or special requests.

Package deals

Some venues offer package deals that include various services such as catering, decorations, and entertainment. These packages can provide better value for money and simplify the planning process, but it’s important to ensure they align with your party needs and preferences.

Deposit and cancellation fees

Venues often require a deposit to secure your booking. Be sure to understand the deposit amount, payment schedule, and any cancellation fees. This information will help you avoid unexpected costs if your plans change.

Additional costs

In addition to the base price, check for any extra costs such as cleaning fees, overtime charges, or equipment rentals. These can add up and affect your overall budget, so it’s crucial to clarify all potential expenses before making a final decision.

By thoroughly reviewing the pricing structure and understanding all associated costs, you can ensure that the venue you choose fits within your budget and meets your expectations for a successful party.

The benefits of hosting a party at a venue

Hosting a party at a dedicated venue offers several key advantages. Venues provide on-site safety and security, giving parents peace of mind while children enjoy themselves. They also offer flexible catering options and ample space, making it easier to host larger groups. With less setup and clean-up required, you can focus on enjoying the event. Additionally, venues often feature unique activities that may not be possible at home, ensuring a memorable experience for the kids.

1. On-site safety

One of the major benefits of having a party in an activity centre is the on-site safety and security. Children can run around and have fun without their parents being worried. Note that most venues will still require parents to be present at the venue. Take this as a great opportunity to have a cup of coffee and read your book.

2. Flexible catering

Venues typically offer complete catering services, including food, beverages, and table settings such as cutlery, napkins, and glasses. This convenience not only simplifies your planning but also provides peace of mind. Many venues also offer self-catering options, allowing you to add a personal touch to the event. For instance, you can arrange for lunch at the venue while bringing your own custom cake to make the party even more special.

3. Space

Venues will provide you with space you might not have at home. From chairs to cutlery to floor space, our homes aren’t usually set up to accommodate a large number of kids comfortably. Additionally, many venues supply a music system and can recommend entertainers, adding extra convenience and enhancing the party experience.

4. Less to do

Generally, venues minimise the amount of organisation needed. Hosting a party at home often involves significant preparation and clean-up. In contrast, a venue allows you to enjoy the event without the stress of post-party chores, letting you return to a clean and quiet home.

5. Unique activities

If your children have a particular activity in mind, a venue might be the best choice. For instance, specialised venues are ideal for activities like bowling, which may not be feasible at home. Conversely, for activities like a sleepover, hosting at home could be the more practical option, and you can still hire someone to help with a slumber party at home.

The benefits of hosting a party at home

Venues are excellent at doing what they do. If you want to join the ride, you will have a great time. On the other hand, if you wish to have a more custom and unique party, hosting it at home might be the way to go. We’ve listed here the main benefits of hosting the party at home.

1. Cheaper

Activity centres can be pricey, especially if you have a large group. The price is set at the booking. If some kids can’t make it, give the venue a call, otherwise, you could be charged for guests that don’t show up. Having the party at home means you won’t have to worry about this.

2. Flexibility

Venues often come with their own set of themes and experiences, which means you’ll need to align with what they offer. If you prefer to customise the party according to your own vision, hosting it at home might be a better option. For example, if you want a unique theme, consider organising the party at home and hiring an entertainer to fit your personalised concept. A magician would be a great at-home entertainer!

3. Venues are very strict on rules.

When it comes to entertainment, strict adherence to venue rules can be beneficial, but it requires you to understand what is permitted. For example, check the venue’s policy on items like birthday candles and whether they can provide a knife for cutting the cake. Knowing these details in advance helps you plan accordingly and avoid any last-minute issues.

4. Venues can be extremely busy

Venues are typically busiest on weekends and from Thursday to Saturday evenings, so it’s advisable to book 5 to 6 weeks in advance to secure your spot. If you choose a busy time, be prepared for large crowds and lots of other children. If you prefer a quieter atmosphere, hosting a more relaxed party at home might be a better option. An arts and crafts party would be perfect for those who prefer something a bit more chilled.

Booking a Function Room

You can also consider booking a regular function room or community hall and decorating it to fit your child’s party theme. This option is often suitable for family gatherings or older children. The cost will typically be based on the room rental rather than the number of attendees. However, you’ll need to supply everything yourself. If you choose this route, be sure to confirm the venue’s policies on decorations, candles, games, and other details.