{"id":709,"date":"2024-02-13T13:20:52","date_gmt":"2024-02-13T13:20:52","guid":{"rendered":"https:\/\/partywizz.com\/blog\/?p=709"},"modified":"2024-12-18T14:31:24","modified_gmt":"2024-12-18T14:31:24","slug":"the-ultimate-kids-party-checklist","status":"publish","type":"post","link":"https:\/\/partywizz.com\/blog\/family\/party-ideas\/the-ultimate-kids-party-checklist\/","title":{"rendered":"The Ultimate Kid&#8217;s Party Checklist"},"content":{"rendered":"\n<p>Birthday parties vary greatly from person to person. Some parents prefer to keep things simple when it comes to their kids&#8217; parties, while others meticulously plan every detail for months, seeking out new and original ideas (everyone has their own idea of fun!)<\/p>\n\n\n\n\n\n<p>Nevertheless, there are certain essential elements that every child&#8217;s birthday party simply must have. Whether you&#8217;ve been planning for months or just a week (though we recommend a bit more time), these basics are non-negotiable. With this in mind, we have put together a checklist to make things even easier!<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><a href=\"#location\">Location<\/a><\/li><li><a href=\"#guests\">Guests<\/a><\/li><li><a href=\"#theme\">Party theme<\/a><\/li><li><a href=\"#entertainers\">Entertainers and activities<\/a><\/li><li><a href=\"#food\">Food and Drinks<\/a><\/li><li><a href=\"#pictures\">Pictures<\/a><\/li><li><a href=\"#decorations\">Decorations<\/a><\/li><\/ol>\n\n\n\n<p>Use can also use our <a href=\"https:\/\/partywizz.com\/blog\/family\/entertainer\/planning-a-kids-party-stress-free\/\" target=\"_blank\" rel=\"noopener noreferrer\">low-stress-party-planning system<\/a> to make sure you remember everything and you meet all the deadlines.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"location\"><\/a>1 \u2013 Location Checklist<\/h2>\n\n\n\n<p>When researching a birthday party venue, it\u2019s important to know what you and your child want before you explore any. Venues vary from simple function rooms to full entertainment centres. To help you decide, we\u2019ve listed the <a href=\"https:\/\/partywizz.com\/blog\/family\/venues\/party-at-home-or-venue\/\" data-wplink-edit=\"true\">pros and cons of venues<\/a> as well as having a party at home.<\/p>\n\n\n\n<p><strong>Top tip:<\/strong> If you&#8217;re not having the party at home, bring a box or a case to put the open presents in, you don\u2019t want them to go missing!<br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\udcc5 <strong>To plan:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Are you hosting the party at home or in a venue?<\/li><li>Find a date that works for most people.<\/li><li>Choose a time and the length of the party.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\udd14 <strong>To consider:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do you need to organise carpooling with the other parents?<\/li><li>Do you need extra tables and\/or chairs? If needed, ask guests to bring some as well.<\/li><li>If you rent a venue, will you have access to a kitchen?<\/li><li>Do you want to host a kid\u2019s party outside? (If the birthday is in the spring, summer or early autumn, having the party outside is something you can consider. However, you will need to plan the appropriate catering and safety measures)<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\u274c <strong>To avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>If you&#8217;re planning on booking a venue, make your reservation sooner rather than later.<\/li><li>Children&#8217;s entertainment centres are extremely packed on weekends so book this well in advance if you can.<\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"guests\"><\/a>2 &#8211; Guests Checklist<\/h2>\n\n\n\n<p>After the venue, it\u2019s time to put together your guest list.&nbsp;The size of the party will depend on your kids&#8217; age, personality and what his or her personal preferences are.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\udcc5  <strong>To plan:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Guest list<\/li><li>Paper Invitations<\/li><li>WhatsApp or Email reminders<\/li><li>RSVP dates<\/li><li>All the important details (place, time, theme, etc.)<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\udd14 <strong>To consider:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do you want a smaller or a bigger party?<\/li><li>Do you want to invite your friends and family or just your kids&#8217; friends?<\/li><li>Will you be sending thank-you notes after the party?<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\u274c To Avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>Plan 3 weeks for the invitations. Any more and they will get lost; any less and the guest will already be busy.<\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"theme\"><\/a>3 \u2013 Party Theme Checklist<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"600\" src=\"https:\/\/assets.partywizz.com\/blog\/20240209134027\/ultimate-party-checklist-for-kids.png\" alt=\"\" class=\"wp-image-4442\" srcset=\"https:\/\/assets.partywizz.com\/blog\/20240209134027\/ultimate-party-checklist-for-kids.png 1000w, https:\/\/assets.partywizz.com\/blog\/20240209134027\/ultimate-party-checklist-for-kids-300x180.png 300w, https:\/\/assets.partywizz.com\/blog\/20240209134027\/ultimate-party-checklist-for-kids-768x461.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><figcaption>\u00a9 TONL from TONL Imagery via Canva.com<\/figcaption><\/figure>\n\n\n\n<p>You have now hopefully established where you will be partying and who is coming. Now is the time to choose your party theme. To kick-start, your creativity, ake a look at our&nbsp;<a href=\"https:\/\/partywizz.com\/blog\/family\/party-ideas\/list-kid-party-themes\/\" target=\"_blank\" rel=\"noopener noreferrer\">A to Z of kids&#8217; party themes<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>To have:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Party bags or favours<\/li><li>A few fun presents for the guests<\/li><li>Decorations matching the theme of the party<\/li><li>Theme-related props or items<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\ud83e\udd14To consider:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do you need\/want an outfit or costumes? (Outfits that match the party theme are a great way to set&nbsp;the party atmosphere. However, keep in mind that the children need to feel comfortable. Make sure the outfit doesn\u2019t get in the way and that the type of material is appropriate to the weather.)<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\u274c To avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>If you\u2019ve chosen a \u2018dark\u2019 theme, such as vampires or zombies, don\u2019t get too scary or too realistic for young kids.<strong>&nbsp;<\/strong><\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"entertainers\"><\/a>4 &#8211; Entertainers and Activities&nbsp;Checklist<\/h2>\n\n\n\n<p>The most important element of the party is the atmosphere. It should be fun and full of positive energy. Entertainers and activities play a crucial role here.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>To have:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Games and activities that match the party theme.<\/li><li>Equipment for the activities (balls, chairs, paint\u2026)<\/li><li>Designated space for the activities<\/li><li>A simple activity schedule (this will save you a lot of stress on the day!)<\/li><li>Party prizes that match the party theme<\/li><li>A music system &#8211; unless you&#8217;re planning a kids\u2019 disco party, a simple one will do.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\udd14 <strong>To consider: <\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Should you hire a kid\u2019s entertainer? For example, a clown or a kid&#8217;s magician?<\/li><li>Do you want entertainers with special equipment? Perhaps you\u2019re interested in hosting a sporting birthday or a pamper party?<\/li><li>Is there something for everyone? For example, some children are afraid of noisy animations while others will adore them. A lot depends on age and temperament.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\u274c <strong>To avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>Make sure the activities are age-appropriate.<\/li><li>Don\u2019t stretch activities out for too long. 15 to 20 minutes is ideal.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"food\"><\/a><\/h2>\n\n\n\n<h2 class=\"wp-block-heading\">5 &#8211; Food and Drinks Checklist<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"600\" src=\"https:\/\/assets.partywizz.com\/blog\/20240209134115\/pizza-party-food.png\" alt=\"\" class=\"wp-image-4443\" srcset=\"https:\/\/assets.partywizz.com\/blog\/20240209134115\/pizza-party-food.png 1000w, https:\/\/assets.partywizz.com\/blog\/20240209134115\/pizza-party-food-300x180.png 300w, https:\/\/assets.partywizz.com\/blog\/20240209134115\/pizza-party-food-768x461.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><figcaption>\u00a9 oksanashufrych by Canva.com<\/figcaption><\/figure>\n\n\n\n<p>Everyone always eagerly awaits that special moment: bringing out a cake. However, don\u2019t overlook the rest of the food and drinks.<\/p>\n\n\n\n<p>When buying or making the cake, keep in mind that the size and, therefore, the weight of the cake should be proportional to the number of guests. Additionally, if you&#8217;re also serving a full meal, the kids will likely eat less cake. Don&#8217;t worry, the other parents will be delighted to try it when they pick up their kids!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>To have<\/strong>:<\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Snacks<\/li><li>Party drinks<\/li><li>Fruit Juice<\/li><li>Water<\/li><li>A birthday cake<\/li><li>A disposable paper or plastic tablecloth. Remember, it likely won\u2019t survive the day!<\/li><li>A lighter or box of matches for the birthday candles<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\udd14 <strong>To consider:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Are you having a full meal or just the cake?<\/li><li>Does the food contain frequent allergens? In a perfect world, it\u2019s nice to avoid ingredients such as peanuts, to prevent any unwanted reactions (it&#8217;s a good idea to check with parents before the party about any allergies)<\/li><li>Will the flavour of the cake appeal to all the kids? If possible, choose a cake that will be enjoyed by the majority of the guests.<\/li><li>To what extent should the cake be decorated? The birthday child will probably have his or her opinion on the matter.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\u274c <strong>To avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>After the cake, kids will generally have a sugar high and then run out of energy. That is a good time to end the party; Plan accordingly!<\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"pictures\"><\/a>6 &#8211; Pictures checklist<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"600\" src=\"https:\/\/assets.partywizz.com\/blog\/20240209134359\/taking-party-pictures.png\" alt=\"\" class=\"wp-image-4444\" srcset=\"https:\/\/assets.partywizz.com\/blog\/20240209134359\/taking-party-pictures.png 1000w, https:\/\/assets.partywizz.com\/blog\/20240209134359\/taking-party-pictures-300x180.png 300w, https:\/\/assets.partywizz.com\/blog\/20240209134359\/taking-party-pictures-768x461.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><figcaption>\u00a9 SeventyFour via Canva.com<\/figcaption><\/figure>\n\n\n\n<p>You&#8217;ll want to treasure the party moment for years to come, so pictures are essential. Nowadays, phones&nbsp;have amazing cameras built in. However, if the lighting is bad, or you have the budget, a traditional camera will serve you better.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>To have:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>A designated photographer. This could be a friend or family member.<\/li><li>A fully charged camera\/smartphone.<\/li><li>A power bank<\/li><li>A spare memory card<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\udd14 <strong>To consider<\/strong>:<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Should you hire a professional photographer?<\/li><\/ul>\n\n\n\n<p>If you decide to hire a professional photographer, you need to find an adequate one. Some photographers specialize in children&#8217;s birthday parties. These are generally better at capturing the important moments.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u274c <strong>To avoid: <\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>Don&#8217;t try to be the photographer yourself. You\u2019ll be busy with the guests. Instead, choose one of your friends or a professional photographer.<\/li><li>Don\u2019t transform the party into a photo shoot. You\u2019ll get the best party pictures from the candid moments.<\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"decorations\"><\/a>7 &#8211; Decorations<\/h2>\n\n\n\n<p>You can purchase a lot of the decorations well in advance of the party (once you have settled on the theme) and can spread the expense of these over time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>To have:<\/strong><\/h3>\n\n\n\n<ul class=\"checkmark wp-block-list\"><li>Balloons<\/li><li>Party hats<\/li><li>Plastic or paper tablecloths<\/li><li>Cups, plates, napkins and cutlery<\/li><li>Table decorations<\/li><li>Scissors and tape<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\ud83e\udd14 To consider: <\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Streamers<\/li><li>Banners<\/li><li>Wall decorations<\/li><li>A sign for the garden<\/li><li>Candles? Depending on the age of the kids and the party theme, candles might look nice. Proceed with caution!<\/li><li>Do the children need metal cutlery? We\u2019ve all splintered plastic cutlery before. If you aren\u2019t just planning finger food, consider whether the kids will need metal cutlery.<strong>&nbsp;<\/strong><\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">\u274c <strong>To avoid:<\/strong><\/h3>\n\n\n\n<ul class=\"x-mark wp-block-list\"><li>Noisy party props such as whistles and party horns<\/li><li>Confetti &#8211; unless you fancy the clean-up after!<\/li><li>Pinterest browsing when looking for ideas &#8211; yes, use it for inspiration, but don&#8217;t go down a rabbit hole of ideas that are not real what you want!<\/li><\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Closing thoughts<\/h2>\n\n\n\n<p>The sooner you get into planning your birthday; the happier everyone will be. Whatever options you choose, don&#8217;t forget to be in a good mood and relaxed. Smiles are an inseparable part of a good atmosphere.<\/p>\n\n\n\n<p>Your child will remember the decorations on their birthday cake, the games and the good times but it\u2019s even more likely that they will remember all the smiles on people&#8217;s faces, so enjoy it!<\/p>\n\n\n\n<p>PartyWizz helps you book the best kid\u2019s entertainers and party services in UK and Ireland. &nbsp;From&nbsp;<a href=\"https:\/\/partywizz.com\/partners\/magicians-for-hire\" target=\"_blank\" rel=\"noreferrer noopener\">magicians<\/a>&nbsp;and&nbsp;<a href=\"https:\/\/partywizz.com\/partners\/face-painters-for-hire\" target=\"_blank\" rel=\"noreferrer noopener\">face painters<\/a>&nbsp;to&nbsp;<a href=\"https:\/\/partywizz.com\/partners\/party-packages-for-hire\" target=\"_blank\" rel=\"noreferrer noopener\">party packages<\/a>&nbsp;and&nbsp;<a href=\"https:\/\/partywizz.com\/partners\/photographers-for-hire\" target=\"_blank\" rel=\"noreferrer noopener\">photographers<\/a>, you\u2019ll find those in your area on our&nbsp;<a href=\"http:\/\/www.partywizz.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">easy-to-use platform<\/a>. Whether you\u2019re planning a birthday party, christening, communion or a corporate family day, go to&nbsp;<a href=\"http:\/\/www.partywizz.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">PartyWizz<\/a>&nbsp;to find the perfect service providers hassle-free!<\/p>\n\n\n","protected":false},"excerpt":{"rendered":"<p>Birthday parties vary greatly from person to person. Some parents prefer to keep things simple when it comes to their kids&#8217; parties, while others meticulously plan every detail for months, seeking out new and original ideas (everyone has their own idea of fun!) Nevertheless, there are certain essential elements that every child&#8217;s birthday party simply [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":725,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-709","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-party-ideas","entry","has-media"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Ultimate Kid&#039;s Party Checklist | PartyWizz Blog<\/title>\n<meta name=\"description\" content=\"Use this kids\u2019 party checklist to make your child&#039;s party preparations easier. 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